How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (2024)

App State has the ability to deploy Apps from Apple's App Store (for Mac, iPad, iPhone, and iPod Touch) on University-owned and managed devices.While users can use a personal Apple ID to sign in and download free Apps to a University-owned device, they shouldneveruse a University P-Card to purchase Apps on a personal Apple ID. Instead, when a user needs to use University funds to download Paid Apps OR to download free apps to deploy to multiple devices at once, they will need to follow the guide for Requesting App Licenses for Managed Apple Devices. Once a request has been submitted, a Department Administrator or Purchaser will need to purchase apps through an Apple portal called Apple School Manager with a University P-Card in order for ITS to deploy the App to the devices. If you are the Department Admin or Purchaser, follow this guide for getting logged into Apple School Manager and purchasing licenses:

Note

Your department should consider some form of approval process for using University funds to purchase Apps. This might be approval from the Chair or Department head.

IT Acquisition

Most software purchases need to go through the IT Acquisitions Request BEFOREpurchasing. To find out which purchases need to go through IT Acquisitions, view the guide here: https://its.appstate.edu/it-acquisitions-purchases/guidance-when-submit-it-acquisition-request

For more information about IT Acquisitions, visit https://its.appstate.edu/it-acquisitions-purchases

Step-by-Step Guide

All Faculty and Staff users have a Federated Apple ID for logging into Apple School Manager. This means you will be directed to Microsoft Azure and use your App State username and password to log in. If this is your first time purchasing Apps for your department, submit a general support request with the following description: “Need Federated Apple School Manager account created with Content Manager rights to my department.” Please provide the department that you are a purchaser for so ITS can set up your Federated Apple ID.

  1. When a Faculty or Staff member submits a request for App licenses to be purchased, and the Department Chair or Approver has approved the purchase, you will receive an email notification from Jira with the specific App information needed for purchasing. Here is an example body of an app notification email:

    An App purchase request for "Double Robot" has been approved by "Approver Name".

    App: WolframAlpha
    Direct link: https://apps.apple.com/us/app/wolframalpha/id334989259
    Number of Licenses: 5
    Total Cost of Purchase: $14.95
    List the managed devices that need the App deployed: Math-TaGa iPad Group

  2. Once you are ready to purchase, start by logging in to Apple School Manager by navigating to https://school.apple.com in an internet browser and log in with your App State email address. If you do not get redirected to Microsoft Azure for login, please submit a support request before continuing.
    How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (1)How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (2)
  3. In the lower left, selectApps and Books. If you are prompted, read and agree tothe Terms and Conditions.
    How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (3)
  4. In the search bar, you can search for the requested app and then select it to view more details.
    How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (4)
  5. To ensure that you are purchasing the correct app, we recommend pulling up the direct link provided in the request in a separate tab and making sure the App Name, Developer Name, Icon, and Price match.
    How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (5)
  6. If you have not already, follow the steps toLink your P-Card to your Apple School Manager account. Once that is done, you can continue.
  7. Once you have confirmed the app you need to purchase licenses for, select the drop-down for Assign To and choose your location.

    Note

    The locations shown are the departments you have permission to make purchases for in Apple School Manager. Contact IT Support Services if you do not have the correct access.


    How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (6)

  8. Enter the quantity of licenses needed. Confirm the price for your licenses matches the price in the request. Once you are ready, you can selectBuy or Get.

    Note

    Some Apps are available at a 50% discount when you purchase 20 or more licenses. It may even be cheaper to purchase 20 licenses to get the discount even if you only need between 10-19 licenses.
    For example, if you need 12 licenses of WolframAlpha it would cost $35.88 but if you purchase 20 licenses instead, the total cost would be $29.80.

  9. Once purchased, a receipt will be emailed to your App State email address.
  10. Once you have received the confirmation email, reply to the Jira request with "Licenses have been purchased for AppName" and ITS will begin deploying these licenses to the requested devices.

Linking a University Purchasing Card to Apple School Manager

  1. Before attempting to make any purchases, make sure the appropriate P-card is registered in the settings:
    1. Log in to Apple School Manager and select your name in the lower left corner, then Preferences. In Preferences, select Payments and Billing.If prompted, read and agree to the Terms and Conditions.
      How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (7)
    2. Under theApps and Bookstab, select Addunder Payment Method, then select Credit/Debit Card.
      How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (8)How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (9)
    3. Enter your P-Card information and make sure the billing address exactly matches the correct billing address attached to the credit card.

      Important

      Apple will decline the purchase if the billing information you entered does not match the billing information from the purchasing office exactly. Also, too many declined attempts or large purchases may lock the card.

      For help with finding your exact billing address, contact the Purchasing/Warehouse at https://materials.appstate.edu/p-card-program.

    4. SelectSave and you have successfully added your P-card.

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How to Purchase Apps in Apple School Manager - Appalachian Technology Knowledge Base (2024)

FAQs

How to purchase Apps on Apple School Manager? ›

Login to Apple School Manager and select your name in lower left corner, then Preferences. In Preferences, select Payments and Billing. If prompted, read and agree to the Terms and Conditions. Under the Apps and Books tab, select Add under Payment Method, then select Credit/Debit Card.

How to purchase Apps in ASM? ›

Buy app or book licenses

In Apple School Manager , sign in with a user that has privileges to buy content. To view and edit who can buy content, see Role privileges. Select the app or book in the search results list that you want to buy. Select the location where the app or book licenses will be initially assigned.

How do I push Apps from Apple School Manager? ›

Use the Profile Manager sidebar to select the user or group, then click Apps or click Books. A window appears showing all apps (or books) assigned to that user or group. Choose Push Apps or Push Books in the Action pop-up menu . A window appears letting you select apps to push for that user or group.

What can you do with Apple School Manager? ›

Apple School Manager works with your MDM solution, letting your organization buy content (such as apps and books) in volume, assign it to devices or users, and then install and update that content wirelessly, even if the App Store is disabled.

How do I buy Apps with my Apple account? ›

How to get apps
  1. On your iPhone or iPad, open the App Store app.
  2. Browse through the Today, Games, Apps, or Arcade tabs to find apps you like. ...
  3. Tap or click the price or Get button. ...
  4. Double-click the side button on the right side of your iPhone—or the top button on your iPad— to complete your purchase.
Jan 4, 2024

Can I use Apple school Manager without MDM? ›

If you want to use managed distribution but don't have an MDM solution. Apple offers Apple Configurator and Apple Business Essentials. There are also many third-party options depending on the needs of your organisation.

How do I purchase in-app? ›

In-app purchases are extra content or subscriptions that you buy inside an app. Not all apps offer in-app purchases. To check if an app offers in-app purchases before you buy or download it, find it in the App Store. Then look for "In-App Purchases" near the app's price or Get button.

How can I enable in-app purchases? ›

How to enable or disable in-app purchases on Android
  1. Open the Google Play Store app.
  2. Tap on your profile icon on the top-right corner of the screen, then select Settings in the pop-up menu. ...
  3. On the Settings page, tap Authentication, and then tap Require authentication for purchases.
Sep 17, 2021

Does Apple School Manager cost money? ›

Apple School Manager is a free web-based service that helps IT administrators deploy iPad and Mac in schools, create Managed Apple ID accounts for students and staff, set up class rosters for the Schoolwork and Classroom apps, enable the Student Progress feature and manage apps and books for teaching and learning.

How do I enable custom apps in Apple School Manager? ›

Enable Custom Apps

Select your name at the bottom of the sidebar, select Preferences , then select Organization Settings . Select Enable below Custom Apps. Give your Organization ID (located in Organization Information ) to the app developer so they can add your organization to their approved list.

How many admins can you have in Apple School Manager? ›

Initial administrator account

This is known as an administrator account. After your enrollment is approved, you can give up to four managers the role of Administrator.

What is the advantage of Apple school Manager? ›

Apple School Manager enables institutions to set up shared iPads for multiple students, who can access their personalized accounts through unique passcodes, making switching between users quick and secure.

What does release device do in Apple school Manager? ›

Devices can be removed from Apple School Manager. You remove a device from the program if it's been sold, lost, or can't be repaired. This is called releasing a device.

Does Apple school Manager have an API? ›

Roster API provides access to people and class information in Apple School Manager (ASM). Use this REST API if you need to support a workflow within your app to automatically create student or teacher records in advance of the first day of school.

Can you purchase Apps with a managed Apple ID? ›

Note: In-app purchases and subscriptions aren't compatible with volume purchasing, Managed Apps, or Managed Apple IDs. Developers may offer a separate full-featured version of their apps (sometimes as a Custom App) for education or enterprise customers that need to deploy apps at scale.

How do I get Apps from Apple Business Manager? ›

Add apps purchased from Apple School Manager, Apple Business Manager, or Apple Business Essentials
  1. Click the Add button in the toolbar, select Apps, then select the apps in the window.
  2. Choose Actions > Add > Apps.
  3. Control-click the selected devices or Blueprints, then select Add > Apps.

How do I get Apps on my school iPad? ›

Students and Staff

Find the Self Service app on your iPad and tap it to open it. 2. Once opened you will see a list of applications that are available to your device/person. Your list will look different depending on the school, courses or requests from instructors.

How do I add an app to VPP? ›

Adding and distributing Apple VPP apps
  1. Click Add in the iTunes App Store App.
  2. Search for the app and click Submit. ...
  3. After the app is added to the MaaS360 App Catalog, click Distribute below the app name.
  4. Specify the target for the app distribution and select either User or Device license type.

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